When a colleague is leaving, everyone’s focus is on saying their goodbyes in a way that’s warm, heartfelt, and maybe even a little humorous. But what happens when you’re the person who accidentally (or intentionally!) crosses the line? Whether you’re attempting a joke or fighting the temptation to spill the tea, we’re here to help you avoid an office faux pas.
Before you pick up that pen—or keyboard—read on for a list of things you should never write in a colleague’s leaving card. Unless, of course, you want your farewell note to go down in workplace folklore (in the worst way possible).
1. Insults in the Disguise of Humor Aren’t as "Funny" as You Think
We get it—inside jokes and sarcastic banter make work fun. But trust us, a goodbye moment is not the time to roast your soon-to-be-ex-coworker.
Example of What NOT to Write:
"Don’t mess up your new job like you did this one! Good luck!"
This might seem funny in your head, especially if you have that kind of playful relationship, but on paper—or in a room full of coworkers—it just reads as hurtful. Plus, this will likely be the card they keep as a memento. Do you really want your jab to be immortalised forever?
What to Say Instead:
Try a light, positive spin on your shared humor. Something like, "Your new office is so lucky to have you—you’re someone we'll truly miss, even if they’ll take a while to figure out how to deal with your selective memory during meetings!"
2. Avoid Oversharing or Office Gossip
Some things are better left unsaid. Whether it’s that time they spilled coffee on the boss’s laptop or the harmless-but-wild office rumors, don’t turn the card into a highlight reel of behind-the-scenes drama.
Example of What NOT to Write:
"Remember when you ‘called in sick’ just to dodge that big presentation? Classic!"
Yes, we all knew. No, they don’t need to be reminded, especially if others (or managers!) are signing the same card.
What to Say Instead:
Replace the gossip with a fond (and appropriate) memory. "I’ll never forget our brainstorming sessions—they were as chaotic as they were creative. Thanks for inspiring us to think outside the box!"
3. Steer Clear of Downright Awkward Jokes
If your sense of humor leans quirky, pause before you immortalise it in writing. Some jokes don’t translate well to paper and might leave your colleague (and others) wondering what you were thinking.
Example of What NOT to Write:
"Don’t forget us little people when you eventually become CEO! You owe us all lunch after the last chips debacle."
Avoid combining hypothetical career leaps with random snack-related grudges. It creates confusing vibes, which isn’t ideal for someone embarking on an exciting chapter of their life.
What to Say Instead:
Stick with lighthearted but supportive humor. "Looking forward to seeing your name in ‘Top 10 Industry Leaders’ lists someday. Just don’t forget the team that discovered you first!"
4. Keep It Clean—Seriously, No Swear Words
Even if you’re super close with the departing colleague, bear in mind that leaving cards are often shared and read out loud in the office. Dropping swear words (even if they’re meant affectionately) is bound to raise some eyebrows.
Example of What NOT to Write:
"Best of luck, you absolute ____ legend! Go smash it, you magnificent ___."
Is it hilarious? Probably. Will it make HR question your judgment? Absolutely.
What to Say Instead:
You can still convey enthusiasm without slipping into “colourful” territory. "Go shine like the legend you are! Your brilliance is going to light up every corner of the new place." Safe? Yes. Sincere? Definitely.
5. Avoid Backhanded Compliments at All Costs
Backhanded compliments are statements that seem positive at first glance but carry an underhanded sting. While you might not mean for it to sound rude, rest assured, others notice.
Example of What NOT to Write:
"Here’s hoping you finally find a job that matches your ambition!"
This implies their current role—or, worse, their current employer—wasn’t good enough. Even if it’s technically true, keep those thoughts far from the card.
What to Say Instead:
Opt for a simple, uplifting message. "Congratulations on your next big adventure—I know you’re going to achieve incredible things!"
6. Don’t Use This Opportunity to Complain About the Job
When a valued colleague leaves, it’s tempting to vent about how much worse the workplace might feel without them. Or, worse, you might see it as a chance to air your own frustrations about the job. Resist this urge at all costs.
Example of What NOT to Write:
"Take us with you! This place won’t be the same—it’ll probably fall apart without you."
Not only does this sound overly dramatic, but it could also make your colleague feel guilty for moving on to new opportunities.
What to Say Instead:
Focus on their future rather than reflecting on what will change. "You’re going to do amazing things, I just know it. Keep inspiring everyone as much as you inspired us!"
7. Absolutely No Office Romance Remarks
Even if your departing coworker was the reigning office heartthrob or their workplace friendship pivoted toward romance, this does not belong in a leaving card.
Example of What NOT to Write:
"Can’t wait to hear all about your new crushes in the new place. The office romance crown might go to someone else now!"
It might feel playful, but this kind of comment can come across as inappropriate or even embarrassing in a professional setting.
What to Say Instead:
Stick to something neutral about their relationships, like friendships. "You’ve made such a difference here, and I know you’ll build more amazing connections wherever you go."
Final Words (and the RIGHT Way to End Your Card)
Saying goodbye to a colleague is all about expressing gratitude, celebrating memories, and wishing them luck for their next chapter. By steering clear of insults, gossip, awkward jokes, and oversharing, your words can leave a positive impact—one they’ll genuinely appreciate.
Now that you know what not to write, it’s time to put pen to paper! Make it extra special with one of our personalised farewell cards. Whether you’re looking for something heartfelt, funny, or completely unique, we’ve got you covered.
Browse our collection of leaving cards and order the perfect colleague leaving card today!
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